Seeds of Change Counseling & Consulting HIPAA Notice of Privacy Practices
NOTICE OF PRIVACY PRACTICES
Effective Date: February 16, 2026
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Seeds of Change Counseling & Consulting, LLC is required by law to maintain the privacy of your Protected Health Information (PHI) and to provide you with this Notice of our legal duties and privacy practices.
HOW WE MAY USE AND DISCLOSE YOUR INFORMATION
For Treatment
We may use and disclose your PHI to provide counseling services, coordinate care, or consult with other professionals involved in your treatment when appropriate. Your records may be stored electronically in secure systems.
For Payment
As a private pay practice, we typically do not disclose PHI for insurance billing. However, if you request documentation for reimbursement, we may provide statements or receipts containing relevant information.
For Health Care Operations
We may use PHI for administrative purposes such as scheduling, quality improvement, training, and compliance activities.
Business Associates
We use HIPAA-compliant vendors to support our practice, including an electronic health record provider and secure telehealth platform. These vendors are contractually required to protect your information.
As Required by Law
We may disclose PHI when required by federal or state law, including situations involving abuse or neglect reporting, court orders, or threats of serious harm.
SPECIAL PROTECTIONS FOR REPRODUCTIVE HEALTH INFORMATION
Federal privacy regulations prohibit the use or disclosure of reproductive health information for investigations or legal proceedings related to lawful reproductive care. We will not release such information unless legally required or authorized by you.
YOUR RIGHTS
You have the right to:
• Access and obtain a copy of your record
• Request corrections to your record
• Request restrictions on certain uses or disclosures
• Request confidential communications
• Receive a list of certain disclosures we have made
• Receive a copy of this Notice
To exercise these rights, contact our office using the information below.
OUR RESPONSIBILITIES
We are required by law to:
• Maintain the privacy of your PHI
• Provide you with this Notice
• Follow the terms currently in effect
• Notify you if a breach of your unsecured PHI occurs
COMPLAINTS
If you believe your privacy rights have been violated, you may file a complaint with our office or with the U.S. Department of Health and Human Services. Filing a complaint will not affect your care.
CONTACT OUR PRIVACY OFFICER
Seeds of Change Counseling & Consulting, LLC
300 Unity Circle North, Suite 400
Lee's Summit, MO 64086
816-508-5934
We reserve the right to update this Notice. The most current version will always be posted on our website.